How to use this worksheet
Fill it out with your maintenance lead, someone from operations and whoever handles insurance. Walk the building as you go so locations are accurate. Keep a printed copy in the emergency binder, a copy off-site, and a digital copy that several people can reach from a phone. Review it at least once a year and whenever the building, tenants or key staff change.
Some restoration providers offer a pre-loss assessment and will record much of this information themselves. Whether or not you use one, the facility should own its own copy.
Buildings in the Commerce City area often combine an office build-out, a high-bay warehouse or production floor, unheated docks and outside storage yards. Each part fails differently, so note which sections of the worksheet apply to which part of the building. A tenant in a multi-unit building should also record which systems the landlord controls and which the tenant controls, because that decides who acts first after a loss.
Building systems and shutoffs
- Main water shutoff location, with a photo.
- Fire sprinkler riser locations and which zone each control valve serves.
- Dry-pipe valves and low-point drains, marked on a drawing.
- Main electrical disconnects and panel schedule locations.
- Natural gas meter and shutoff locations.
- Fire alarm panel location and the monitoring company's account information.
- Roof access points and roof drain locations.
- Locations of floor drains, trench drains and dock pits.
Critical contacts
| Role | Name and number | Backup |
|---|---|---|
| Facility emergency coordinator | ||
| Building owner or property manager | ||
| Insurance agent and carrier claim line | ||
| Sprinkler contractor | ||
| Electrician | ||
| Roofer | ||
| Restoration provider (checked in advance) | ||
| Environmental contractor for spills | ||
| Alarm monitoring company |
Questions to answer before a loss
Write the answers down; they shape every decision after a loss.
- Which equipment or processes would stop the business if damaged, and where are they?
- Which inventory is high-value, time-sensitive or regulated?
- Where could damaged goods be staged without blocking operations?
- Which areas could keep running if another area were shut down?
- Who has authority to approve emergency spending, and up to what limit?
- Where are the building drawings, asset lists and insurance policy kept?
- Which areas store chemicals or fuels, and what does the spill plan require?
General information for Commerce City, not a quote or professional advice. In an emergency, call 911.